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  •  九江市杰尼新材料有限公司
     Jiujiang Janny New Material Co., Ltd

    首页 >> 新聞動態 >>行業新聞 >> Due diligence planning and risk assessment procedures
    详细内容

    Due diligence planning and risk assessment procedures

    JIUJIANG JANNY NEW MATERIAL CO.,LTD.


    DUE DILIGENCE PLAN AND RISK ASSESSMENT PROCEDURE


    In accordance with our conflict mineral policy, we strictly adhere to OECD
    guidelines for the procurement of ore from conflict-affected and high-risk
    regions, as well as to compliance with United Nations Security Council
    resolutions. In accordance with the guidance of OECD and relevant UN
    Security Council resolutions, we have taken the following measures in all
    business dealings in the source areas of tantalum raw materials.Review
    supplier selection and purchasing decisions.The following risk-based five-step
    due diligence framework for ore supply chain in conflict-affected and high-risk
    regions is incorporated into the management system.
    Due diligence plan
    Establishing a Strong Enterprise Management System
    The company has a very strict management system for the supply chain,
    formulating a series of complete supply chain management system, through
    the following measures and procedures to ensure that no conflict raw materials
    from conflict-affected areas are purchased and used and to prevent any
    conflict raw materials and uncertainties material enters the supply chain to
    prevent mineral exploitation and trade from becoming sources of conflict,
    human rights violations and insecurity. In August 2018, we reviewed and
    revised all internal control procedures and documents and strictly adhered to
    supply commitments on chain policy and internal processes for due diligence
    in the following areas have been developed:
    General Manager of Janny Company is responsible for supervising the design
    and implementation of due diligence plan and risk management.
    The company has appointed a due diligence plan manager to coordinate with
    relevant departments (including purchasing department, warehouse
    management department, etc.) and production unit to ensure that all
    departments perform their duties, carry out due diligence plans and report any
    warnings found and potential risks.
    Janny Company carries out a training of due diligence management system for
    all key personnel of relevant departments every year in accordance with the

    requirements of due diligence plan. If the plan is updated, the company will
    carry out additional training as required.
    We demand that our suppliers also adhere to all OECD-guided provisions and
    UN Security Council resolutions and never buy conflict ore to sponsor conflict
    directly or indirectly.
    1. Internal control system
    - Its due diligence management system has been updated to align it with
    OECD guidelines and RMAP.
    The latest supply chain policies and procurement requirements have been
    communicated to all identified suppliers.
    - Open and transparent procurement policy
    Janny Company Raw Material Purchase Statement has been posted on the
    company's public website, so that each supplier has a clear understanding of
    our mining purchasing policy. The "Responsible Mineral Supply Chain
    Management System Document" was issued to all departments within the
    enterprise to make every employee aware of it and implement it accordingly.
    - Control procedures for raw material procurement
    The company formulates and implements Supplier Management Procedure,
    Purchasing Contract Management Procedure and Ta Raw Material Purchasing
    Acceptance. And in-and-out warehouse management process, identification
    and traceability management process, procurement documents,management
    Procedure and Ta Material Balance Accounting Management Procedure,total
    six process control procedures, limit and prevent any "conflict origin"
    material"and unknown raw materials enter the supply chain.
    Traceable material tracking process
    Through the implementation of the "Marking and Traceability Management
    Process", the traceability and control of all tantalum raw materials in the use
    process are guaranteed.
    - To adopt the control system and management measures for raw material
    transportation in accordance with international standards, strictly abide by the
    regulations for the transport of hazardous substances including categories 7 of
    substances, and at the same time, establish and implement the Regulations on

    the Management of Radioactive Substances.
    Conduct due diligence on suppliers and maintain continuity
    In accordance with the OECD Guidelines and the audit requirements of the
    Responsible Minerals Initiative, the company conducts annual due diligence
    on raw material suppliers.To review and verify the validity, quality assurance
    and conformity of suppliers as suppliers to adopt or cancel them.The basis of
    qualification. For ITSCI labeled ores, we will visit all the supply mines of the
    source mines and companies of the ores we purchased, and conduct a
    comprehensive study of the mines to determine the mine's geographical
    location, personnel composition and output. Every year, we check and check
    whether the amount of ore produced is consistent with the original benchmark
    study. Only after these mines and companies have been inspected and proved
    to have no direct or indirect connection with armed groups or human rights
    violations will we continue to purchase from this area or company; if we find
    any non-conformity, we will ask them to rectify it, if not to meet the
    requirements after rectification. We will immediately stop purchasing from the
    company and return the non-conforming raw materials purchased, which can
    not be included in our qualified suppliers for at least one year. In addition to
    visits to local mines, we have retained at least five years of all relevant
    documents on ore supplies from Africa so that problems can be verified in the
    future. Janny Company never buys raw materials in cash.
    We implement the OECD policy for all employees to ensure that every
    employee understands and follows the policy. If employees do not do the
    corresponding verification, we will immediately suspend the relevant
    procurement contract. The contract will not continue until the employee verifies
    and proves that the ore will not support the conflict directly or indirectly.
    Otherwise, we will cancel the contract and stop buying from the supplier.
    Janny does not support cash purchase. If any supplier has such requirement,
    we will refuse to purchase.
    - Broad channels of mass communication
    Through due diligence of raw material suppliers, the company publicizes
    "OECD's impact on conflict areas" to all suppliers.Guidelines for due diligence
    of responsible supply chains for minerals in regions and high-risk areas",
    RMAP assessment criteria, transparency and accountability supply chain
    requirements. At the same time, we should remind and urge the upstream

    suppliers of raw materials to operate legally and in compliance with the
    regulations, and not to operate any "conflict raw materials" and unknown raw
    materials. Special clauses on "non-conflict" are stipulated in our contracts with
    all suppliers.The suppliers have promised that the raw materials supplied are
    "non-conflict raw materials".
    The company itself and also the suppliers actively participate in international
    conferences or training sponsored by international organizations such as TIC,
    iTSCI, RMI, etc. to understand and learn "OECD due diligence guidelines for
    mineral responsible supply chains in conflict-affected and high-risk areas", RMI
    auditing standards and transparency requirements for responsible tantalum
    supply chains. The company maintains regular communication with iTSCi, and
    pays close attention to the study of iTSCi event report, monthly production
    assessment, monthly regional status assessment report, etc. in order to timely
    understand the production and operation of various mines. While maintaining
    communication with downstream customers, according to RBA requirements,
    the company provides CMRT to downstream visitors to ensure due diligence in
    the supply chain. We also recommend that all our suppliers join the iTSCi
    program and RMAP.
    - Promoting to the public through the Internet that "OECD is responsible for
    minerals in conflict-affected and high-risk areas guidelines for due diligence in
    an appointed supply chain, the latest requirements of responsible business
    alliances on the test criteria for a tantalum supply chain, and negative
    requirements for transparency in responsible mineral supply chains.
    Establishing complaint channels, the company has opened complaint
    channels to the community, including telephone numbers, responsible persons,
    in order to be willing to accept. supervision from all circles of life.
    When necessary, the company is willing to share supply chain data and
    information with upstream suppliers and downstream customers.
    Establish a complaint mechanism at the company level or within the industry
    as a risk warning system.
    - Training staff
    The company trains its employees, including senior management, to make
    them fully aware of "OECD's due diligence guidelines for Responsible Supply

    Chains for minerals in conflict-affected and high-risk areas" and the latest
    requirements of responsible business alliances on the Tantalum supply chain
    auditing standards, as well as the perspective of responsible mineral supply
    chains. Lightness requirements.
    - Actively fulfill social responsibility, create a corporate image of compliance
    and social responsibility ,the company always closely combines the economic
    development of enterprises with the fulfillment of social responsibility to ensure
    legal and ethical operation.through the realization of technological innovation,
    safety in production, employee rights and interests, environmental energy
    conservation and emission reduction activities, we will fully fulfill our social
    responsibility.
    2. Supply Chain Risk Identification Procedure
     The company has designed a set of KYC forms to understand your
    dealers, including information about supplier's legal status and identity.supplier
    analysis and potential risks, and collect relevant supporting documents. All our
    suppliers have completed and returned the table.lattice. The company's due
    diligence plan manager worked with the procurement team to review the
    information provided and the United Nations sanctions list. As long as in when
    inconsistencies, errors or incomplete information is found in the KYC form, the
    company will ask them to improve it. If the supplier does not provide KYC, we
    will stop the purchase.During the reporting period, the alarm signal related to
    the submitted KYC form was found.
    For each transaction, the company requires suppliers to provide information of
    origin and a complete set of traceable documents, including legal
    transportation routes.and the name and address of the direct supplier.
    Make full use of the information provided by iTSCi tantalum ore supply chain
    supervision system and on-site monitoring system to supervise tantalum in
    high-risk areas mining due diligence.
    The company has designed a CAHRA risk identification process to assess the
    risk of negative impacts based on the supply chain policy standards in
    compliance with appendix ii and the due diligence recommendations in this
    guide.
    3. Risk assessment and risk reduction procedures

    The company has a supply chain control procedure which reports and
    processes the results of the supply chain risk assessment to the designated
    senior management.
    Based on the above risk identification methods, enhanced due diligence has
    been carried out for materials and supply chains identified as "high risk"
    investigation. This includes:
    Evaluate the activities and relationships of upstream suppliers;
    Identification of mining, trading, processing and export locations and
    quantitative conditions of ores;
    Field risk assessment.
    Since the establishment of iTSCi, in order to analyze the actual situation,
    conduct on-the-spot assessment and evaluate the risks in high-risk supply
    chains, the company has always adopted the following plans to assess the
    risks of each transaction from high-risk areas.
    Widely participate in the recognized upstream guarantee mechanism - iTSCi
    marking and bagging system.
    Janny Company has been participating in the traceability verification of
    high-risk tantalum raw materials. For tantalum raw materials from high-risk
    areas, the company and the suppliers only purchases materials certified by
    iTSCi marking and bagging system from iTSCi members. For each high-risk
    purchase transaction, iTSCi provides the following documents:
    1) Event summary report
    2) Suggestions for site visits, including lists of potentially risky sites
    (recommended for companies purchasing from these mines)
    Enhanced due diligence and risk assessment)
    3) Monthly national and regional reports to review the general situation on the
    ground
    4) Data summary and other reports

    Janny Company pays attention to learning other reports and documents of
    iTSCi, such as accident report, management evaluation report, company audit
    report, etc. The company conducted further due diligence to review documents
    from upstream plans against public domain information and actual transaction
    information. At the same time, whether it is high or low risk, Janny Company
    requires all suppliers to provide the following documentary information, which
    involves each transaction:
    Supplier due diligence plan, including KYC questionnaire, company
    registration certificate or company business license, mining certificateIf it's a
    mining company.
    Keep an eye on the governance information related to the operation/national
    background of local companies.
    Collect the supply chain regulatory documents for each transaction to ensure
    that the source and route of the transaction are known.
    At the same time, through on-the-spot investigation of mines, document
    inspection, interviews with miners, consultation with local communities and
    other stakeholders, we conduct due diligence on suppliers in high-risk areas,
    and timely understand whether there are serious infringements in the process
    of mining, transportation, trade and so on.
    We will also make the necessary checks to ensure that vendors recommended
    by iTSCi have implemented improvements and acted on them.
    We will ensure that the iTSCi monthly report on the mine we purchased is
    resolved.
    We have three different levels of violation and response procedures.
    See the example in the following table:

    微信圖片_20200309104959.png

    微信圖片_20200309104959.png

    We also have a private EMAIL address where everyone can provide us with
    information about emergencies that may be exposed.
    361466917@qq.com
    Jiujiang Janny New Material Co., Ltd.
    August 20, 2018


    ADD.:Chengdong Industrial Base 3, Xunyang District, Jiujiang City, Jiangxi Province, China 332000
    Tel: +86-792-8533981/2/7 Fax: +86-792-8533983

    技术支持: 九江大幸網絡傳媒 & 九江網 | 管理登录
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